Substitute teacher applicants who do not currently hold a Kentucky teaching certificate must complete the online CA-4 process with the Education Professional Standards Board to establish eligibility prior to employment.  PLEASE NOTE:  This process cannot be completed until you have made application with the Board of Education, received notification of hire, submitted all required paperwork, had a background check done at the Board of Education, and completed the online training.  Once all of these requirements have been completed, your name will be submitted to the Education Professional Standards Board and you will receive an email from them asking you to complete your CA-4 application. 


APPLICANT INSTRUCTIONS for the Online Emergency Substitute Teaching Application through the Kentucky Education Professional Standards Board (EPSB):


You MUST have an active e-mail address to apply for this position.


  1. Go to and create an accounty by clicking on the "Log in to EPSB" button on the lower left of the screen.
  2. If necessary, create your new account on the right side of the log-in page by clicking on the "New User? Create Account Here" button.
  3. Make note of your User ID and Password information for future reference in working on your Emergency Substitute Application.
  4. Visit the district Human Resources office to receive instructions on the local district's on-line application procedures.
  5. Complete all steps as required by the district, including the presentation of the transcript.
  6. WHEN NOTIFIED BY E-MAIL FROM EPSB that you are eligible for hire in this position, return to and log in with your User ID and Password.
  7. Once logged in, click on "My Application Status-View Details" on the lower left of the screen.
  8. You will then see information on your application (TC-4) and you should click on the live link to complete the process on your pending application.

            a.  If your completion process is successful, you will receive a live link to PRINT your  

                 Emergency Substitute Certificate.

            b.  Providing untruthful information on the TC-4 will result in legal action by EPSB.

            c.  If there is a legal issue with your application, you cannot work as a teacher until you receive

                 E-MAIL clearance from the EPSB Legal Division.


       9.  A FULL TUTORIAL on the CA-4 On-LIne Process may be viewed at : 


     10.  Print two copies of the certificate, and provide one to the district so you can be added to its

            substitute teacher list.





At home:

Before you enter the classroom:

Before students arrive:

During the day:

At the end of class or the end of the day: